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Careers

SHRF is recruiting for the position of

Corporate Administrator

Position Summary

Reporting to the Chief Executive Officer (CEO), the Corporate Administrator is responsible for overall administrative support for SHRF, the CEO, the Board, and related external relations. Work is of a sensitive nature and confidentiality and consideration of consequences is expected. This position also coordinates internal administrative and logistical services. The incumbent provides guidance and direction to others in the application of related practices and procedures. The Corporate Administrator demonstrates skill in the use and application of software and equipment and knows and applies administrative and SHRF processes, policies, and procedures. Additionally, the position requires broad knowledge of SHRF and general administrative processes in communications both within and outside the work unit.

Roles and Responsibilities:

CEO

  • Manages the day to day administrative and logistical aspects of the CEO’s office: including managing the CEO’s schedule, acting as a resource to others within and outside the organization and handling travel and related arrangements

  • Supports the CEO in managing their role with the Board of Directors and within committees or special events by preparing presentations, etc.

  • Supports the CEO for additional internal duties, including human resource activities and engagement with stakeholders

Board

  • Supports the Board of Directors and its committees by preparing and communicating meeting materials, presentations, and surveys.

  • Arrange and communicate all full Board and committee meeting logistics, as well as taking minutes at meetings or events.

  • Primary support for Board members in communication and logistics

  • Acts as a resource for the governance framework and policies for Board of Directors and its committees.

Organizational Administration/Office Coordination

Partnerships:

  • Supports the administration of contracts/agreements with external parties, including reporting requirements (vendors and partners)

Office:

  • Provide seamless administrative support for the physical office space, including coordination of internal client office needs

  • Coordinate appointments, meetings and other multi-person projects or events as required

  • Handles travel and related arrangements for staff members

  • Ongoing maintenance and development of a well-organized filing system for both digital and hard copies that permits easy reference and rapid retrieval of information ensuring compliance with the standards of the Provincial Archives

  • Coordinate professional development activities for internal staff

  • Undertakes special projects as assigned

Internal IT support:

  • Contributes to the development and coordinates implementation of organizational policies in the areas of IT that promote internal controls, information security, efficiency, effectiveness, innovation, staff engagement, and transparency

  • Provide first line internal IT support and follow-up with external IT support

  • Coordinate procurement and maintenance of required IT hardware and software

  • Coordinate communication and oversight of IT support, including invoicing and audit compliance requirements

 

Engagement

  • Assist and sometimes manage projects to optimize engagement tools, including the website, social media channels, sponsorship, and publications

  • Facilitate sponsorship requests of SHRF, including applications, approval coordination, communication, invoicing and follow-up

  • Assist and sometimes manage external events and projects, including Santé and Annual Report

 

Additional duties as assigned

 

Skills and Characteristics

  • Broad Knowledge and experience in: 

  • Best practices in office administration

  • Exemplary skills in: 

    • Written and oral communication and proof-reading

  • Demonstrated ability to: 

    • Work logistically

 

Technical Proficiencies

  • High level of proficiency in the Microsoft suite of programs, including Outlook, Teams, and SharePoint

  • Understanding and application of project management processes

  • Hands on proficiency with IT systems

  • Ability to provide support with graphic design and website maintenance

Education and Experience

The incumbent requires a post-secondary certificate in office administration and 5 years of experience with administrative and project management functions. An equivalent combination of education and experience may be considered. Incumbent is to have permanent residency in Canada.

Effort Required

The work is medium to high volume and some discretionary decision-making is expected within established policies, procedures and guidelines. Judgment is used to determine the appropriate steps to be taken within guidelines or procedures. Concentration is required for planning how to complete assigned work and for dealing with technical and/or logistical problems. Incumbents routinely deal with internal and external contacts to share information and resolve issues. Mental stress may vary depending on the sensitivity of assignments and conflict related to problem solving. Must meet deadlines imposed by internal and external requirements.

About SHRF

Saskatchewan Health Research Foundation is the provincial agency that funds, supports and promotes the impact of health research that matters to Saskatchewan. SHRF collaborates with stakeholders to contribute to the growth of a high-performing health ecosystem, culture of innovation and the improved health of citizens by strengthening research capacity and competitiveness, increasing the investment in health research in Saskatchewan and aligning research with the needs of our stakeholders.

SHRF values employees who are professional, courteous, talented, and knowledgeable in their field, well-organized, self-starters and strong team players. We provide a work environment that encourages and supports employees to excel. 

This position effectively promotes and applies SHRF’s core values of accountability, adaptability, collaboration, excellence and integrity. These represent a vital part of SHRF’s strategic foundation and exemplify the fundamental beliefs and guiding principles for how all staff work with each other and all stakeholders.

Working Conditions and Compensation

This is a full-time permanent position based in Saskatoon. The incumbent works in an office environment during core office hours (8:30am-4:30pm). Working evenings and weekends may be required, driven by circumstances and deadlines. Travel to represent SHRF or carry out position duties may be required.  Employment opportunity is open only to candidates who are legally permitted to work in Canada.

The salary for this position is expected to be in the range of $64,000 to $75,000/year, depending on qualifications and experience.

The SHRF office is located in Innovation Place, Saskatoon. As a part of this vibrant research park, staff are provided with free parking, gym access, and a number of other on-site amenities. Innovation Place is located next to the University of Saskatchewan campus and South Saskatchewan River.

Application Deadline


Thursday, July 18, 2024 (11:59 p.m. CST)
The target start date is September 3, 2024

How to Apply
Your application must include:

  1. Cover letter outlining your interest in and fit for the position

  2. Resumé

  3. Names of three references with contact information

 

Please submit your application using the submission form below. For assistance with this form or questions about the position, contact info@shrf.ca

We appreciate the interest of all candidates, however, only those selected for an interview will be contacted. 

Application for CA - 2024

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