Grant Team Support
Who can be included on a SHRF Grant application?
How can individuals be included on a SHRF Grant application?
What do individuals need to complete to be included on a SHRF Grant application?
Why Be Involved on a Research Grant?
Individuals and groups that have an interest in the applications of research knowledge and that have personal experience with the topic of research are critical for reducing the gap between the research and practice. By getting involved in research projects, you are helping the research results to be useful in practice.
Why Are Teams Required for Research Grants?
SHRF funds health research that matters to Saskatchewan.​ We do this by running grant competitions where teams of researchers, healthcare providers, knowledge-users and people with lived experience apply with a project idea. Team requirements are designed to reflect the objectives of the funding opportunity and position the team for success.
Grant Roles
Individual team members on the grant are invited to the grant via email in order to verify their consent to be listed on the application.
The type of invitation sent should correspond to the individuals role on the grant and best fit their contributions.
Alternative options to email are available, see below for more detailed instructions or contact the SHRF Programs Team.
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The application will also ask for additional information in a Contribution Form depending on the invitation type and co-applicant descriptor.
Contribution Forms can be completed by the team member or the Principal Applicant once the initial invitation is accepted.
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Use the diagram to the right to help determine which type of invitation to send each team member and identify what information they will be asked to prepare for the application.​
Then use the step by step instructions below to complete the required steps.
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Step by Step Instructions for Team Members
01
Get Invited to the Application
The Principal Applicant is responsible for adding individuals to the SHRF Grant Application in the appropriate role (as described above).
Team members are added to the application by entering a valid email address.​
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Once added, you will receive an email from SHRF's Research Management System (RMS) with a link to follow and complete the following steps.
02
Accept the Invitation
Upon clicking the email link, you will be prompted to either accept or decline the invitation to the application.
Once you have the accepted the invitation, you will be prompted to register for the SHRF RMS if you do not already have a SHRF account.
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If you already have a SHRF account, you do not need to register and can proceed to Step 5 - Completing Your Contribution Form.
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If you already have a SHRF account, but are being prompted to register, confirm that the invitation was sent to the same email you've set-up your SHRF account with in the past. If the emails are different, let the Principal Applicant know to re-send the invitation to the correct email, or contact SHRF for help.
03
Register for the SHRF RMS
When registering, there will be four options presented:
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SHRF MOU Research Organization
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Canadian Non-profit Organization
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Other Organization
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Individual
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You should select the option that best reflects your affiliation as it relates to your involvement in the project. If you are are working on the research project as a part of your employment with a healthcare organization or non-profit, select the option that describes your employer.
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If you are working on the research project representing your own personal experience, select the option for individuals.
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Your remaining contact information can be completed accordingly.
SHRF RMS account profiles include spaces for additional information such as Professional and EDI information, but the only required information is your contact information and organization affiliation.
04
Complete Your RMS Account
After accepting the invitation and registering with your appropriate organization, you will receive an email to create a password for your SHRF RMS account.
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The next steps will depend on the timeline of the grant.
If the Principal Applicant has already submitted their eligibility and been approved, you can move immediately to Step 5 - Completing Your Contribution Form.
If the Principal Applicant has not yet been approved in the eligibility stage, you will receive another email when Step 5 is available.
05
Complete Your Contribution Form
Contributions Forms generally consist of four questions, but these questions will vary slightly based on your specific role (see the invitation types and co-applicant types above).
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Choose your project role descriptor (Researcher, Knowledge User or Person with Lived Experience) and organization affiliation.
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Enter the number of hours per week you expect to contribute to the project
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Provide a description of your role in the project in 100 words or less
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Upload a Profile/Resume or Testimonial.
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Your contribution form is found on the SHRF RMS homepage.
06
Complete Your Profile Document or Testimonial
Co-applicants are all required to upload one additional document to their contribution form, depending on your role. They are as follows:
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Researcher - SHRF Researcher Profile
Knowledge User - SHRF Knowledge User Profile
Person with Lived Experience - Testimonial
Supporters are asked to upload a letter of support.
Personnel are not required to upload any additional documents.
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Instructions for the Profiles and Testimonial are provided on the SHRF Resources Page, including suggested headings and formatting rules.
07
Submit Your Contribution Form
If you are still working on your contribution form, use the 'Save Draft' button.
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Once you are happy with your completed contribution form, click 'Submit'. Please be aware that after clicking 'Submit' you will be unable to make further changes without contacting SHRF for assistance.
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Need to accept an invitation without internet? Contact us to get started.
VIDEO TUTORIAL
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If your organization is a non-profit that does not have a CRA EIN number, please choose 'Other Organization'. If your organization is not listed, please contact us to add it.
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You can add multiple organizations to your existing account if you are representing a different role or organization on different applications. Just be sure to choose the correct organization in your contribution form.
To add other organizations to your profile, click 'Associations' in the left-hand navigation bar.
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Principal Applicants are able to access the contribution forms of team members they have invited if you need assistance completing the form.
VIDEO TUTORIAL
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Testimonials do not have to be written. Audio files may also be uploaded.